ࡱ> SURG /bjbjَ &L+] D$0PPPPPPPP///////$02F0PPPPP0PPPPPP/P/t i.X/P$,vڒf:/(CONSTITUTION This combination of teams shall be designated the OLDSWINFORD YOUTH FOOTBALL CLUB herein after referred to as the Club. 1. OFFICERS The elected Officers of the Club shall be the, Chairman Vice Chairman Secretary Treasurer Mini Soccer Secretary Non-elected officers, Social Secretary Press Officer 2. MANAGEMENT COMMITTEE The Club shall be run by the Management Committee, which shall consist of the above Officers and the Team Managers (a maximum of two representatives from each team). Every team must have a representative at meetings. There will be a 10 team fine on each occasion a team is not represented. The Management Committee shall meet monthly at Lye Town Football Club on the evening of the first Wednesday in the month following the Stourbridge and District Youth League monthly meeting. Members of the committee will be expected to attend all meetings giving apologies if they are unable to do so. The Management Committee shall deal with business as it arises. Voting shall be one vote per officer of the Club (only one vote per team). In the event of the voting being equal in any matter, the Chairman shall have the deciding vote. 3. EXECUTIVE COMMITTEE This committee shall consist of the elected officers of the Club (numbers 1 to 5 above) and will be responsible for the day-to-day administration of the Club. They will have decision-making powers and shall report back to the Management Committee the results of any such decisions. This committee shall meet as and when necessary. A minimum of 3 members must be present to form a quorum. All communications shall be addressed to the Secretary who shall conduct the correspondence of the Club and keep a record of its proceedings. 4. COMMITTEE NOMINATION AND ELECTION The Chairman, Vice Chairman, Secretary and Treasurer will be elected at the Annual General Meeting by a show of hands (unless a ballot be demanded) by the Management of each team. They shall hold that position for a period of 12 months at the end of which they can either:- 1. Resign, in writing, to the Management Committee 2. Seek re-election at the following A.G.M. 5. ANNUAL GENERAL MEETING The A.G.M. shall be held in June each year. At this meeting the following shall be transacted: 1. Those present recorded. 2. Apologies noted. 3. The minutes of the preceding A.G.M. approved. 4. Any matters arising dealt with. 5. Election of Officers. 6. The adoption of the Constitution of the Club for the ensuing season. 7. Alteration, if any, of rules. 8. Any other business. Nominations for candidates must be submitted in writing at least 7 days before the A.G.M. In the event of no nominations being received existing committee members, if so willing, will be re-elected. Changes to the constitution can only be made at an A.G.M. or an E.G.M. and all proposals for rule changes must be made in writing at least 7 days prior to the meeting. 6. FINANCE The Club books will close on the 30th June each year, a copy of the duly audited balance sheet shall be sent to the Birmingham County Football Association, once they have been adopted, for their approval. The Management of each team may be asked to produce a copy of accounts if required to do so. Players annual registration fees will be set each year at a special Finance Meeting to be held the first week in July each year (figures set for 2006/07, f.150.00 for 11-a-side teams, f.110.00 for U10s & U9s and f.85.00 for U8s & U7s) Match fees will also be set at the Finance Meeting and will be paid as follows, 50% before the commencement of the season, 50% to be paid by 1st January . Match fees 11 a side f.350.00 u/9s u/10s 100.00 and u/8s u/7s70.00for the 2006/07 season. We will give a 5% reduction to any team paying in full at the start of the season. Every team will contribute to the Club tote paying f.20.00 at each monthly meeting throughout the season where two draws will be made paying out 2 x f.60.00, the balance going in to Club funds. No team is allowed to win more than one draw at each meeting. Each team will be individually responsible for their own finances. Each team is responsible for finding their own training facilities and this must be funded through that same team. Any team incurring a fine from the league will pay that fine from their own funds. If the fine is the result of an incident on the field of play then it is at the discretion of the team manager if the team or the individual(s) pay the fine. Playing strips are to be purchased by each individual team noting that there are Club colours to follow. To assist in the changing of strip in to the new Club colours, the Club will, when sufficient funding is available, for each team purchase a full set of shirts while each team purchases the socks and shorts. Any shirts purchased in this manner will remain the property of the Club. 7. INSURANCE As members of the Birmingham County Football Association Ltd the Club is required to take out public Liability and Legal Expenses cover (limit of indemnity f.2,000,000) . The Club purchases this cover on behalf of its members each year. The cost is covered by the payments made to the Club by each team each season. Personal Accident Insurance cover is the responsibility of each individual team. 8. TEAM MANAGERS/COACHES All potential team Managers/coaches will meet with the Executive Committee at the earliest opportunity. All Managers/coaches are required to obtain the Level One Managers Award at the earliest opportunity when taking on a team. The fee for this is to be borne by the Club. All Managers/coaches will, if required to do so, put themselves forward for a police check. All Managers/coaches will be expected to follow the Clubs Code of Conduct. All Managers/coaches will be made aware of child protection issues and follow the conditions laid out in the Clubs Child Protection Policy. At least two adults from each team are to hold a First Aid Certificate, the cost of which is to be borne by the Club. First aid kits are to be held by each team and taken to every match and training session. A completed set of medical forms, including any emergency contact telephone numbers, will be taken to every match. All Managers must be aware that any person/scout from a senior semi-professional or professional club wishing to make an approach to one of their players must first put their intentions of approach in writing to OLDSWINFORD YOUTH F.C. and gain its approval before making such an approach. This is not to deny the player the opportunity to progress but to ensure that the F.A. procedures are followed and that our Club gains accreditation for producing that player. 9. PLAYERS All players will be issued with and must follow the Clubs Code of Conduct. All Qualification of players will be as per the rules of the league they play in. All players will accurately fill in and return medical forms. 10. NEW TEAMS New teams wishing to join Oldswinford Youth Football Club may do so after first meeting with, and satisfying the questions of, the Executive Committee. Then, subject to the approval of the Management Committee, will be allowed to become part of Oldswinford Youth F.C. All new teams will then be treated the same as any other team in the Club. They must abide by the rules, and contribute to the Club, as set out in this constitution. Their claim to any funds of the Club shall be at the discretion of the Executive Committee. 11. TEAMS LEAVING THE CLUB Any team wishing to leave Oldswinford Youth Football Club may do so at any time so long as they have settled all debts to the Club and returned all property belonging to the Club. A team leaving the Club, other than at the dissolution of the Club, has no claim whatsoever on the funds of the Club. 12. CHILD PROTECTION The Club abides by the F.A. Child protection Policy, Procedures and Practices, which were introduced in May 2000. The Club has appointed Bob Wood as the Child Protection Officer for the season 2006/2007. Should any person contact the Child Protection Officer concerning a childs welfare, he can go immediately to the relevant authority and/or call a meeting at the earliest opportunity. The committee will consider the F.A. Child Protection Policy when making its decision on the next stage of action. The Child Protection Officer will contact the relevant authorities should the committee deem there to be a viable investigation. This Club will not tolerate bullying of any kind, whether in the form of verbal, physical or other means. The Management Committee will take appropriate action should any member be found guilty of such actions. 13. CLUB COMPLAINTS PROCEDURE In the event that any member feels that he or she has a suffered discrimination in any way, or that Club Policies, Rules or Codes of Conduct have been broken, should follow the procedures below. They should report the matter to the Club Secretary or another member of committee. Your report should include: Details of what, when and where the occurrence took place. Names and statements of any witnesses Names of any others that have been treated in a similar way Details of any former complaints made about the incident, date, when and to whom made. A preference for a solution to the incident. The Clubs Executive Committee will sit for any hearings that are requested. The Clubs Executive Committee will have the power to: Warn as to future conduct, Suspend from membership, Remove from membership, Any person found to have broken the Clubs Policies or Codes of Conduct. Any complaints from parents, managers, etc. should be handed to the secretary in writing. 14. DISSOLUTION A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present. The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of assets and liabilities of the Club. Any surplus assets remaining after the discharge of all debts and liabilities of the Club shall be shared out between the teams still actively involved with the Club at the time of the dissolution. This will be on the basis of a percentage equal to the length of time they have been with the Club (including their time involved with Cradley Town Football Club). Alternatively, such assets may be disposed of in such other manner, as the members of the Club, with the consent of the parent Association, shall determine. 15. SOCIAL EVENTS Three fund raising events will be held each year, one of which will be for charity, the other two to raise funds for the Club. It is a requirement that all teams must participate. 16. GENERAL Oldswinford Youth Football Club is committed to fair play and providing equal opportunities for any child wishing to join us and enjoy football. A comprehensive Equal Opportunities Policy and an Anti-Discrimination Policy has been added to the Clubs Code of Conduct. The production of this constitution is on going, any relevant additions can be proposed at the A.G.M. or an E.G.M.  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